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Shopify Integration with QuickBooks—How to integrate Shopify with QuickBooks?

Last Updated | January 16, 2024

Table of Contents

Overview: Shopify Integration with QuickBooks Review

There are loads of emerging queries concerning the integration of Shopify and QuickBooks. For instance, what precisely is it? Is it vital for my own online business? If it is, how? What are the upsides of Shopify and QuickBooks reconciliation? Or on the other hand, where would it be advisable for me to begin? All your questions on Shopify QuickBooks integration will be answered by experts at our eCommerce development agency— Folio3.

Before we get to answering these questions, let us check out what Shopify and QuickBooks are all about!

Shopify integration

How to Integrate Shopify with Quickbooks Desktop


Shopify is generally known as one of the most famous eCommerce platforms that let anyone set up their own online stores and sell their products with ease. Online vendors can sell their products with Shopify POS as well.

Shopify is turning into the main trade eCommerce platform that is intended for any business of any size. Regardless of what your store focuses on, including selling tech, selling clothing, selling kitchenware, etc., Shopify covers them all.

Regardless of whether you are a clothing and garments fashioner and might want to begin an internet-based business or a performer that needs to get your most recent mixtape sold, Shopify can assist you with your business’s needs— top to bottom. A massive number of Shopify’s online merchants come from more than 175 countries and trust Shopify to help in selling their products.


Whenever you hear of or are told about online business account programming, you might think of QuickBooks. The monetary administration platform has a monopoly on the accounting program used for eCommerce platforms, which adds pup to almost 11 long years of inventory increases

Check this out: How to Add Sezzle to Shopify Store?

Why do I need QuickBooks with Shopify?

If you’re thinking about Shopify integration with QuickBooks, here are some key benefits you need to keep in mind.

There are many advantages to coordinating Shopify with QuickBooks. Nonetheless, the fundamental benefits of any mechanization are that it guarantees precision and effectiveness and enhances your opportunity to zero in on the basic parts of your online business.

Shopify integration

How to Connect Shopify to QuickBooks – Synchronize your Information

Despite the fact that QuickBooks and Shopify are two unique applications, yet they support one another. Synchronization is of key significance concerning the reconciliation of the two eCommerce stages.

How about we envision that your internet-based businesses are currently selling your items effectively; nonetheless, they are separated from the accountancy. In this circumstance, you need to create a connection by means of manual tasks that will eat up a large portion of your time, leave a dent in your finances, and easily get errored constantly. According to Shopify experts USA, this is where integrating with QuickBooks can make your life easier.

Read Also Best Accounting Software

If you’re running into these issues, it is time you decide to choose to get the two of them integrated. The main idea is that manual effort will be altogether replaced by mechanization. That implies your receipt, just as payments, keep up with your orders. The inventory management gets updated as per your client’s orders. Your product, as well as clients’ information, will be efficient and packed with helpful information.

5 Benefits of Having a Shopify Integration with QuickBooks

How to add Shopify to QuickBooks  – Keep Your Accounting Accurate

As you probably won’t think about it, great accountancy will keep your store user-friendly— something that is valid when good ties are being maintained with specialists and compliance officers, and much more. According to our Shopify website design company, accountancy will be firmly planted with your own store in a way approach to give you exact and keep you stay constantly updated with the wellspring of information. Moreover, it can lessen your work and time with compromises in your QuickBooks.

How To Record Shopify Sales In QuickBooks?

Here a few simple steps to add the record sales and connect Shopify to QuickBooks online

Step #1 – Launch Shopify’s Payout Report

1. You will start by looking for payouts on the Shopify main screen. You must scroll down, then glance to your right to discover the payout schedule, and finally choose to view all payouts.
2. The payouts are then shown in chronological order according to the payout date.
3. Choose a specific date next to see that payout in greater detail.

Step #2 – Run The Shopify Finances Summary Report In Step Two

1. Next, from Shopify, select Reports. Then, when you reach Finances, scroll down and select Finances Summary.

We’ll see the Finances report, which displays sales, liabilities, and payments, after entering the date range. Now, keep in mind that the amount received in the bank account and the amount listed on the financial report may differ. The overall Shopify payments, less fees, plus or minus adjustments, make up the Shopify payout amount. You actually see that in your bank account as your reward.

How To Record Shopify Sales In QuickBooks

This is when things can become a little confusing. To enter the money into QBO, you must make a few modifications. So how do you record all of that in a journal entry? Let’s look at it.

• Step #3 – In QuickBooks Online, Create A Journal Entry To Capture Information About Shopify Sales

The first collection of transactions—sales revenue, discounts, shipping revenue, sales tax payments, and Shopify fees—is what I selected for the example below from the Finances report (from Step 2 above). The Shopify clearance amount was also added to my collection from the Payout report (from Step 1 above). This represents the amount that Shopify clearing actually placed into the bank account.

• Step #4 – List Alternative Payment Processors Than Amazon.Com

You can accept payments from Shopify Payments, PayPal, Amazon, and other payment processors using Shopify. This is where things become really complex because the data we can immediately access from Shopify relates just to Shopify payments. We must obtain PayPal and Amazon fees exclusively from those payment processors since Shopify is unable to collect them for us.

The primary factor to keep in mind is that there are several moving parts and locations where you must collect income, levies, and fees for every payment processor.

Ultimately, all of that data must transfer to QuickBooks and be able to match the sums you’re getting into your account.

How to integrate QuickBooks with shopify – Get a true view of business

You should remember that precise, alongside updated information, is incredibly crucial to your choices regarding scaling your business. You can, in some cases, wonder about how to go about designing your products, storefront as well as sales in case you are aware of the number of items left in your inventory or how you can plan your taxes when your sales aren’t sorted in a timely manner.  With QuickBooks and Shopify integration, a source of information will display the entirety of the truth of your own business.

How to integrate QuickBooks with shopify - Get a true view of business

Also, under the era of incredible AI algorithms, a total and appropriate source of information can be entirely as important as you owning powerful business intelligence tools.

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How to Reconcile Shopify in QuickBooks by Folio3?

If you hire the services of our Shopify website design company, you’ll find that there are a couple of approaches to accommodate your Shopify sales. However, two that are normal among online merchants are manual reconciliation and QuickBooks reconciliation. Both manual and computerized reconciliation depend on information from three principle monetary records:

How can QuickBooks Integrate with shopify

  • Balance Sheet. These records of your resources, liabilities, and proprietor equity. One section will, for the most part, comprise your money and inventory, while the other involves business-related debts.
  • Income Statement. This mirrors all the cash that came in throughout a set timeframe. Both direct sales and non-working pay are recorded here.
  • Cash Flow Statement. Considered the most crucial report of all, this is a record of sales, costs, and other various transactions identified with your business.

In the event that you’ve never reconciled your Shopify sales, or whether it has been a while since you’ve experienced the process, our Shopify developers USA recommend starting with your most established bank proclamation—or the first since you accommodated last—and work during each time until you’re up to speed. Beginning at the absolute starting point is your best opportunity to discover blunders and errors.

A cloud-based Shopify accountancy programming like QuickBooks can assist you with reconciling quicker via automatically downloading information about your sales and introducing it for examination against your bank or financial records.

How to Integrate Shopify and Quickbooks

Inside QuickBooks, you can set up programmed compromise by finishing the accompanying advances:

  • Select Tools from the Settings menu and select Reconcile, and afterward, begin reconciling.
  • Select the proper bank account; Information will show up as indicated by the account type.
  • Enter the proper Ending Date, per the last time the record was reconciled.
  • Follow prompts for extra information whenever mentioned.
  • Contrast exchanges with the bank or financial records.

While reconciling, you can set QuickBooks to just show Payments or Deposits, which creates an amalgam of information for a simpler view to analyze against your statements. You can likewise physically alter any exchanges that aren’t right. Whenever you’ve inspected your exchanges and articulations, select ‘Finish Now’ and follow the prompts to save and view your reconciled report.

How to Integrate Shopify With QuickBooks Online?

You only need to finish the following steps for your Shopify and QuickBooks online integration;

1. Install the QuickBooks app in Shopify by downloading it.
2. After clicking “Add App,” click “Install App.”
3. Next, you decide which payment option you want to use.
4. Accept all terms and conditions.
5. To connect with QuickBooks, click the link.
6. You will see a new window asking for authorization to safely share your data with QuickBooks Online or Shopify. Click “Connect.” Returning to Shopify will allow you to select which QuickBooks accounts to link. Although we’ve selected one, people are free to select their own.
7. The payment charge settings are next to appear.
8. After that, there are the tax settings, product export settings, and customer export settings. It’s important to remember that the tax settings won’t have anything to link to if you haven’t set up taxes in your QuickBooks account, so you’ll need to do that before you can choose the HM Revenue & Customs (VAT) option.
9. The price plan and export settings appear last. When done, click ‘Complete setup’.
10. Next, open your QuickBooks program and check to see if the app has been properly integrated. This is displayed on the company setup section’s overview tab. If so, congrats— the attempt to sync Shopify with QuickBooks online has successfully been done!

You can view your Shopify and QuickBooks online inventory with ease and help your business grow as seamlessly as possible.

Is Shopify compatible with QuickBooks?

QuickBooks for Shopify permits you to consistently transfer all of your Shopify sales to QuickBooks without any hassle from your administrator. With a single snap, your request information (counting details and charges) is consequently moved into your QuickBooks Online record.

Integration Method Description
QuickBooks Online Direct integration is provided by Shopify to sync sales, expenses, taxes, and financial data with QuickBooks Online.
QuickBooks Desktop Integration with QuickBooks Desktop via third-party apps (e.g., Webgility, Connex for QuickBooks) for data exchange.
Automatic Data Sync Automated syncing of e-commerce data (sales, refunds, taxes) with QuickBooks, reducing manual data entry.
Inventory Management Real-time updates of inventory levels in QuickBooks as sales are made on the Shopify store.
Tax Calculation & Reporting Accurate tax calculation and reporting for e-commerce sales within QuickBooks.
Customer Management Syncing customer information, including names, addresses, and purchase history, between Shopify and QuickBooks.
Financial Reporting Generating financial reports that incorporate e-commerce sales data for analysis.
Multi-Channel Sales Consolidating sales data from multiple platforms (e.g., Shopify, Amazon, eBay) in QuickBooks for holistic insights.

These integration methods and features help streamline the management of e-commerce operations and accounting processes when using Shopify in conjunction with QuickBooks.

Export your Shopify Orders into QuickBooks Online as Sales Receipts

Rapidly and effectively import every one of your orders and discounts from Shopify into QuickBooks; this incorporates clients and products related to the request. Also, you can send out chronicled information from as far back as you can imagine from Shopify into QuickBooks. With a single tick, you can empower requests to be consequently sent out.

You can automatically send out your charges and payouts for QuickBooks Payments Shopify

When you download the application, you can empower this setting, so the entirety of your Shopify Payments expenses and payouts are consequently traded to QuickBooks Online.

Sync shopify with quickbooks desktop – See an export rundown and record adjusts

After you trade your Shopify Orders into QuickBooks Online, you’ll be given a full synopsis of all Shopify orders and their total worth. You can see a breakdown of your products and the amount you’ve made on them.

can you link Shopify to QuickBooks – Line products and taxes are automatically traded

Each request you trade from Shopify into QuickBooks will automatically incorporate all details and charges (counting delivering), so you don’t have to stress over adding them in.

Automatically import charge rates for different assessment agencies

We’ll consequently set up new assessment offices and their related duty rate dependent on your imported requests. You can likewise set an essential assessment office for where you most routinely work together, and you can undoubtedly run a report to perceive the amount you owe in charges.

Effectively select which record you’d like your item sales to pay and gift vouchers to go into

QuickBooks for Shopify allows you to pick a current record or make another one to bring your requested information into. That incorporates having the option to order your gift voucher sales in a responsibility account. You can likewise place all of your Shopify sales into a solitary record in the event that you decide.

Click here if you are curious about Shopify Transaction Fees— How does Shopify take a Cut?

How Folio3 helps with Shopify QuickBooks Desktop Integration?

Folio3, compatible with both QuickBooks Online and Desktop, is a data adjusting tool that automatically synchronizes your business, clients, inventory, and fee between your web-based store and your QuickBooks account.

This is a useful asset for those that acknowledge telephone orders or perform requests the board within QuickBooks and wish to send the exchange to Shopify to be handled. If you’re interested in working with our Shopify website design company, get in touch with us today. We’ll discuss your business needs and come up with a Shopify QuickBooks strategy that’s tailor-made to you.

What is the process of Follio3 for Export Shopify to QuickBooks?

You can utilize Folio3’s QuickBooks Integration to send out paid or satisfied requests easily from your Shopify administrator to your QuickBooks Online record.

Traded orders incorporate the accompanying information:

  • Order numbers/ I.D.
  • Request sources
  • Products
  • Charges
  • Dates
  • Payment information
  • Client requests
  • Billing addresses
  • Shipping addresses
  • Shipping costs

Exports do exclude to some degree discounted or, to some extent, paid requests.

The QuickBooks Integration application doesn’t deal with your product inventory utilizing the information that you export from Shopify. There are separate third-party applications accessible in the Shopify App Store that sync inventory information between QuickBooks Online and your Shopify store.

You can arrange how QuickBooks Online gets exported information by utilizing the QuickBooks Integration Settings page in your Shopify administrator.

Automatically, QuickBooks Online records exported orders as sales receipts in the Product sales account, purchased gift vouchers such as liabilities in the Gift cards account, purchases made with PayPal, and payments related to your Shopify orders as assets in the Payment stores account.

How can you connect shopify to Quickbooks

How does shopify work with QuickBooks Set-Up

  • From the Shopify administrator, select Apps.
  • Select QuickBooks Online.
  • In the Export Shopify information to QuickBooks Online area, select the date range that you need to trade orders.
  • Select Export
  • In the event that your export falls flat, you can choose to Review the export details to see which orders aren’t exported as expected.

How to manage Shopify QuickBooks POS Integration?

QuickBooks POS integrating with an eCommerce store implies integrating QuickBooks POS (Point of Sale) with shopping baskets and eCommerce marketplaces. After coordinating QuickBooks POS with any eCommerce platform, assume a Shopify store, the mistakes in data management will decrease drastically. With QuickBooks, eCommerce storekeepers can wave goodbye to the problem of checking their inventory information at each progression after each sale they make. This might bring about lower operational expenses, better functionality, and a great user experience.

We are eCommerce reconciliation specialists and have acquired the trust of the world’s top brands. We have designed a Shopify CMS integration that empowers QuickBooks Point of Sale (POS) to transfer product information to a retailer’s eCommerce site and download web requests to it. Our QuickBooks eCommerce integration is accessible to Shopify as well as other marketplaces, including eBay, Amazon, Jet, and Google Shopping. It empowers retailers to consequently download web orders in QuickBooks for handling. Two-way reconciliation empowers retailers to effectively oversee inventory at single or different storage areas. Additionally, it kills twofold information sections and lessens human mistakes. And it also goes same the other way, which is when you want Shopify POS integration with QuickBooks.

How does Shopify integrate with QuickBooks desktop?

Shopify and QuickBooks integration empowers you to check how your own business performs. You can see your costs and gains, required reports, or financial records. With Dashboard audit, at whatever point you sign in, costs, income, invoices, and other significant financials are consistently on checking.

To integrate your Shopify into QuickBooks desktop, it is better for you to request help from a professional Shopify web development expert. You can bring your Shopify information into QuickBooks with a mix of the outsider. Furthermore, there are some applications that can help you without requiring any special abilities. Below are some applications you can count on to integrate your Shopify store with QuickBooks desktop.

How to sync shopify with QuickBooks Desktop Sync by Webgility:

QuickBooks Desktop Sync can associate with your own eCommerce channels with only a single click, comprising of eBay, Etsy, Shopify, WooCommerce, BigCommerce, or Amazon. It is not difficult to install, and you can approach limitless services and support. With this application, your orders will consequently be synchronized. Everything is hosted on AWS, and you can, without much of a stretch, perform it at whatever point you need. Observe that QuickBooks Desktop Sync can only function well with QuickBooks Online and QuickBooks Desktop in the United States. Moreover, it likewise supports different monetary currencies and channels.

How does QuickBooks integrate with shopify – A2X for QuickBooks and Xero by A2X:

A2X for Shopify can associate with your store on this eCommerce platform by utilizing your own Shopify store’s URL, connecting with QuickBooks, and utilizing a standard eCommerce chat given by this application can install the preferred mapping of Shopify, alongside payment gateway exchange to this diagram of records. It helps you in managing your store, identify payouts, and post charges and sales automatically into the QuickBooks record.

Can you link shopify to QuickBooks – Connex for QuickBooks Online by Sync with Connex:

Connex for QuickBooks online can synchronize invoices, arranges, orders, and inventory consequently and drive your business to a more elevated level.

Shopify Integration with Quickbooks Desktop

Shopify integration with QuickBooks online – Shopify QuickBooks Enterprise Integration

QuickBooks Desktop Enterprise is an adaptable accountancy programming that can develop with your business, with 6xs the limit of other QuickBooks products and the capacity to set up 1 to 30 clients in no time.

It equips you with what you need to arrange your books, track sales, and comprehend your business through modified reports. Get important features including finance management, valuing mechanization, Advanced Reporting, and online information reinforcement.

QuickBooks Enterprise incorporates all QuickBooks Pro provisions in addition to devices customized to your industry:

  • Reveal business bits of knowledge with industry-specific reports
  • Make sales requests and track backorders
  • Track costs for gathered products and inventory
  • Set item/administration costs by client type
  • Modify your inventory reports to get the right information for your business

Folio3 is a Shopify website design company that helps facilitate the integration of Shopify into QuickBooks Enterprise, including the computerization of business processes and the sharing of information. For what reason would you do this? The most widely recognized is to wed the front-office web property with an administrative center application, for example, a web-based retail facade associated with an ERP to pass orders automatically when the request is placed on the web.

There are numerous contemplations when planning the association between Shopify and QuickBooks Enterprise. There can be security and execution models, just as the actual access is accessible to the applications. The two normal association kinds of utilizations that are commonly associated are SaaS and On-Premises.

Conclusion – Why do you need Quickbooks with Shopify

We trust that with the help of our comprehensive guide on Shopify QuickBooks Integration, you can comprehend the significance of the Shopify and QuickBooks integration for your eCommerce websites. If you have any more queries or if you’ve found our article helpful, get in touch with our Shopify website design company to let us know!

Moreover, if you’re looking into Shopify QuickBooks integration services, then head on over to our website for more information on our services, pricing plans, and much more!

FAQ How to Sync Shopify with QuickBooks online:

Why QuickBooks is the best accounting software for Shopify?

QuickBooks is possibly the most consistent name in business accountancy programming, and for a good reason. It’s a Shopify-prepared solution intended for small and average-sized businesses across different industry verticals and business needs.

QuickBooks has the absolute most amazing features. You can easily stretch monitor your invoicing, financial balance adjusts, cost of products sold, benefits and losses, income, vendor bills, and then some. Tap into receipt catch features and many incorporations with an eCommerce platform like Amazon, PayPal, and Square.

Each and every one of the four plans gives you access to an application for Apple and Android gadgets, just as constant announcing highlights. Further developed plans open up the project the board instruments and let you track inventory and time. This makes QuickBooks one of the most amazing accountancy programming choices for Shopify clients.

How does QuickBooks manage Shopify taxes?

QuickBooks can save you extensive time and exertion at charge time by empowering you to create a precise finish of-year gives an account of your business pay, benefit, and misfortune, payables, and that are only the tips of the iceberg. Furthermore, in the event that you would prefer to have an expert deal with everything for you, QuickBooks gives an approach to you to set up a duplicate of your information planned only for the bookkeeper.

What is OneSaas QuickBooks Shopify?

OneSaas for Shopify mechanizes all information identified with your statements, orders, invoices, payments, and receipts, including all details, related products, inventory updates, and client details.

When you connect your QuickBooks Online Company to synchronize with your Shopify Store to automatically adjust each hour, you will need to set up the work processes identified with what your business needs.


Folio3, a Software Powerhouse established in 2005, is one of the leading eCommerce solution providers for SMBs and Fortune 500. The Company has expertise in diverse industries such as Animal Care, Retail, Automotive, Food and Agriculture, and Health care. From ecommerce store design and development to full-scale ERP deployment and integration, Folio3 has done it all.